Privacy Policy | Newborn By Val

1. Introduction

Newborn Photography by Val ("I", "me", or "my") is committed to protecting and respecting your privacy. This Privacy Policy explains how I collect, use, and protect any information you provide when you use my website, [YourWebsiteURL.com], and when you engage my services.

By using my site and providing me with your data, you agree to the terms of this policy.

2. Data I Collect

I may collect and process the following data about you:

Contact Information: Your name, email address, telephone number, and home address when you inquire about or book my services via my contact form, email, phone, or in person.

Session Details: Information related to your photography session, such as the names and ages of family members, due dates, and any specific requests.

Payment Information: Transaction details are processed securely by my payment processor (e.g., Stripe, Bank Transfer). I do not store your credit/debit card details on my site.

Image Data: Photographs taken during your session.

3. How I Use Your Data

I use your information for the following purposes:

To provide my services to you, including communicating about your inquiry, booking your session, and delivering your final products.

To process your payments.

For marketing purposes, only if you have explicitly consented. This may include sending you promotional emails about special offers or news. You can opt-out of these at any time.

To display my work, where you have given explicit Model Release consent, on my website, social media, and marketing materials.

To improve my website and user experience.

4. Legal Basis for Processing

I process your data based on the following legal grounds:

Performance of a Contract: To fulfil my obligations to you when you book my services.

Legitimate Interests: For essential administrative purposes and to market my services to past clients (you can opt-out).

Consent: For sending direct marketing emails to non-clients and for using your images for promotional purposes. You can withdraw consent at any time.

5. How I Store and Protect Your Data

I am committed to ensuring your data is secure. I have implemented suitable physical, electronic, and managerial procedures to safeguard the information I collect online and offline.

Your digital images are stored securely on encrypted hard drives and cloud services. I retain your personal data and images for a period necessary to fulfil the purposes outlined in this policy, or as required by law. Client data and images are typically retained for a minimum of 6 months to allow for reorders, after which they may be archived or deleted.

6. Data Sharing and Disclosure

I will never sell, rent, or trade your personal data to third parties.

I may share your data with trusted third-party service providers under strict confidentiality agreements, including:

Gallery Delivery Services: (e.g., Pic-Time, Pixieset) to host your private online gallery.

Payment Processors: (e.g., Stripe, PayPal) to handle financial transactions.

Professional Labs: to print your photographs and products.

Email Marketing Services: (e.g., Mailchimp) if you have opted into my newsletter.

7. Your Data Protection Rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask me for copies of your personal information.

Your right to rectification - You have the right to ask me to rectify personal information you think is inaccurate.

Your right to erasure - You have the right to ask me to erase your personal information in certain circumstances.

Your right to restriction of processing - You have the right to ask me to restrict the processing of your personal information in certain circumstances.

Your right to object to processing - You have the right to object to the processing of your personal information in certain circumstances.

Your right to data portability - You have the right to ask that I transfer the personal information you gave me to another organisation, or to you, in certain circumstances.

You are not required to pay any charge for exercising your rights. If you make a request, I have one month to respond to you. Please contact me at [Your Email Address] to make a request.

8. Cookies

My website uses cookies to distinguish you from other users. This helps me to provide you with a good experience when you browse my site and allows me to improve my site. You can set your browser to refuse all or some browser cookies.

9. How to Contact Me

If you have any questions about this Privacy Policy or your data, please contact:

Valentina
Newborn Photography by Val
Email: [Your Email Address]
Phone: [Your Phone Number]

10. Changes to this Privacy Policy

I may update this policy from time to time. Any changes will be posted on this page with an updated revision date.